Prior to the evolution of the ERP model, every sector in the enterprise had its own isolated software application that did not have an interface with any other system. Oracle JD Edwards Solution is the best in this field. Such isolated work environments could not synchronize processes within the sector and thus impeded the productivity, speed and work performance of the organization. As a consequence, problems such as incompatible data sharing standards, lack of synchronization, incomplete understanding of enterprise functioning, unproductive decisions, etc., have arisen.
For example, when it comes to making money available, finance would not be able to coordinate with the purchasing team in terms of purchasing planning.
Therefore, developing a comprehensive ERP system across the organization results in increased workload, synchronized business flows, standardized information sharing formats, a complete overview of enterprise performance, global decision optimization, speed improvement, etc.
ERP system implementation
Implementing an ERP system in an organization is an extremely complex process. It requires fairly systematic planning, expert consultation, and a well-structured approach. Due to its wide scope, its implementation in a large organization can take years. Finally, implementing an ERP system requires significant changes in staff and business processes. While it may seem practical for the internal IT sector to lead such a project, it is usually advisable to consult with ERP system experts, as they are specifically trained in developing these types of systems.
Organizations generally hire companies to sell software or consult with an ERP system to implement ERP systems tailored to their business. There are three types of professional services that ERP system implementation involves consulting, adapting and maintaining.
Consulting Services – are responsible for the initial phase of implementing an ERP system as they help the organization revive the new system through product training, business flows, improvements to the use of ERP systems in specific organizations, etc.
Adaptation Services – Extending the use of a new ERP system or modifying its use by creating custom interfaces or hidden application code. Although ERP systems are designed for a number of core businesses, there is always something that needs to be developed or adapted to a particular organization.
Maintenance Services – Includes support and maintenance of ERP systems, for example, problem detection and assistance with ERP system issues.
The process of implementing an ERP system goes through five main phases: structural planning, process evaluation, data collection & cleaning, education & testing, and use & evaluation.
Structural planning is the first and most important stage when selecting a capable project team, analyzing existing business processes, thoroughly studying the flow of information inside and outside the organization, setting basic goals and formulating a comprehensive implementation plan.
Process assessment is the next important stage in which to explore the capabilities of future software, identify manual business processes, and create standard operating procedures.
Data Acquisition and Deletion: Helps identify the data that needs to be converted and new information that may be needed. The data collected is then analyzed to verify accuracy and completeness, rejecting unnecessary / unwanted information.